Population Group Management

Users and Other Entities

Users correspond to accounts created by UCA during their academic registration or contract validation.

UCA assigns each user to groups, but often with insufficient granularity to match our information system.

Thus, in some cases, the groups in our IS match exactly the UCA groups, which is the case for first-level student groups (fise1, master2-glia, licence2...); in other cases, users must be manually added to groups (e.g., when a new PhD student arrives).

How to manage a user not created by UCA?

In this case, it is possible to request the creation of a user who will exist only in our IS (not in UCA's) See the section Requesting user creation in MY

How to differentiate between homonyms?

Each user has a username, here a concatenation of their first name and last name. If multiple people share the same first and last name, the username is unique.

Other Entities

Since the system can only represent accounts and groups, entities such as associations, service emails, and service accounts are also managed as users.

To quickly identify the type of user/entity, these are associated with a specific avatar.

The list of different user types can be found under the Legend tab.

Searching for a User in MY

Users can be searched from the Directory then Users tab by submitting a query in the search box.

Users can be searched by name, first name, or username.

Depending on the case, you may get a list of results, a single result, or nothing if your search does not match any user.

Tips

The query can be truncated ("Dupon" instead of "Dupont"), accents and case are ignored.

Info

Icons indicate the type of user, and colors indicate their origin (ISIMA, LIMOS, INP, UCA, ...). Consult the legend for more details.

Associating a User with a Group in MY

By clicking on a user, you access their profile and information.

Users can be added to a directly parent group by typing the group name in the search box, selecting it, and validating by clicking the green (+).

Adding a user to a group is subject to conditions

1. You cannot add users to an "intermediate" or "scripted" group.
2. You can add a user to a group if your role allows it.
3. You can add a user to a group if you are the manager or contact.

Requesting User Creation in MY

In some cases, you may want to add a user to a group who does not exist in the information system (i.e., does not have a UCA account).

This may apply to individuals who have not yet completed their academic registration (students) or contract (PhD students, PostDocs, etc.) and need access to certain services.

It may also apply to individuals who are not supposed to have an account, such as researchers from other labs or temporary foreign students.

You can then request user creation. In the Directory > Users section, click the green (+).

A new window opens, allowing you to choose the type of user to create. For many types, you must distinguish between a user without a UCA account and a user awaiting their UCA account. Validate to access the next window.

You will then need to fill in some administrative information (name, first name, email, description) and possibly change the account expiration date.

A group is already affiliated with this user based on the chosen type, but you can add another before creation.

Once the form is completed, a request will be submitted to the IT service for validation.

Once the user is created, they will be visible to everyone in the information system; their username will start with the prefix iia_.

Before creating a user, ensure they do not already exist in the information system.