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Population Group Management✯

Overview and Principles✯

The various actors within ISIMA and LIMOS are organized into population groups to inherit permissions (access rights to services such as the GitLab forge, inclusion in mailing lists, etc.).

These actors include:

  • ISIMA members: faculty, external faculty, administrative staff, etc.
  • LIMOS members: researchers, PhD students, research support staff, etc.
  • Students: FISE, FISA, Prep_isima, master's, bachelor's degree
  • External collaborators interacting with ISIMA or LIMOS: LIMOS contributors, external faculty, interns, external students

ISIMA and LIMOS administrative staff, as well as faculty, can now manage these groups (based on their permissions) via the internal software my.isima.fr.

This software, among other functions, serves as an administration tool for the ISIMA/LIMOS information system

The group management features described in the following documentation are not accessible to students, PhD students, or external users.

There are numerous groups due to the granularity required for mailing lists.

A group nesting system allows individuals who are part of a child group to inherit permissions from both the child group and its parent groups.

For example, Ms. Durand is registered as a member of the child group:

She will have access to services from the child group (GitLab forge) AND services from the parent group (mail, VPN).

Similarly, she will be part of both the child mailing list fils@listes.isima.fr and the parent mailing list parent@listes.isima.fr.

Example 1: Group Management

Some groups are also mailing lists, while others are not.

Some groups may not contain any direct members but only inherit members from parent groups.

Tips

Technically, services and mailing lists are also groups. Some groups were created by UCA (dark green icon), while others were created by us (light green icon).

Group Directory Homepage✯

In MY, you can access groups by clicking the Directory and Groups tabs at the top of the page.

Your Homepage✯

Upon accessing the directory, you land on your homepage, symbolized by a house icon home-button. This allows you to return to this page at any time.

You will see a list of groups you manage. You can click on a group to view its members and properties. (Here, the logged-in user manages 13 mailing lists.) Groups are divided into major subcategories for better readability.

MY Directory

Overview of All Groups✯

To view an overview of all groups and mailing lists (not just those you manage), click the !MY Directory Group Categories button.

You will then be able to view groups by category (academics, research, staff, projects, etc.).

MY All Groups

Group Overview in Mind Map Format✯

To view a visual representation of groups and their nesting, click the !MY Directory Group Mind Map button.

You will see a visualization like this:

mindmap

Using the Mind Map

To navigate the mind map, you can zoom using your mouse wheel, pan by clicking and dragging, and click on a group's "point" to expand or collapse its children.

View Groups by Name or Mailing List Name✯

You can toggle between displaying groups by their name or by the name of their mailing list (if applicable) using this button !MY Directory Group Name View.

Searching for a Group in MY✯

You can search for a group by its name (even a partial match). The search is case-insensitive and accent-insensitive.

To do this, simply enter your search query in the search bar at the top of the page.

my groups searchbar

You will then see a list of matching groups. You can click on a group to view its members and properties.